FACULTY ROUND / INTERNAL APPLICATION (until the end of January)

• until 31.1. of the relevant calendar year, complete the INTERNAL ONLINE APPLICATION
  • applications are submitted for mobilities planned for the following academic year
• from the list of FAMU partner schools, select a maximum of 3 schools according to the information provided on the study program and language of instruction (maximum 1 outside of EU)
• sort the schools by level of importance – due to the high interest in some schools and the limited number of possible accepted students and nominations, it is possible that you will subsequently be asked to change your selected schools, with priority given to students who listed the school in first place.

• we do not accept applications for institutions with which we do not have an international agreement
• due to the complicated financing of internships outside the EU, we are only realistically able to send approximately 7-8 students per year - when selecting, we recommend that you list a maximum of one school outside the EU, as there is a risk that such an internship may be denied for financial reasons.

ACCEPTANCE BY FOREIGN INSTITUTION → CONTRACT

We should have clear information about the budget allocated to FAMU by the end of June. You will then be confirmed whether you can count on a financial contribution for the mobility.

It is necessary to have all documentation related to the trip resolved no later than 4 weeks before the start of the mobility. Given that the preparation of documents before departure for the winter semester takes place during the summer holidays, we recommend not leaving anything to the last minute.

Via the ONLINE FORM // BEFORE MOBILITY, submit the documents for preparing the participation agreement and mandatory attachments:

• Final version of Learning Agreement (LA) + Agreement with Erasmus study plan
  • Online Learning Agreement – electronic version prepared online – for help see How to prepare Learning Agreement.
  • Agreement of the Erasmus study plan – document similar to LA, in which your department and Registrar Office express their opinion on the proposed LA and the subjects you want to recognize from your study plan upon your return – document also includes a request for an individual study plan (if you choose this option)
  • For the purposes of preparing the participatory agreement, only a completed LA signed by the student and the department's consent are sufficient – however, before payment, the document must be signed by all parties, i.e. the student, the international department and the partner school
• arrange travel insurance for the entire duration of your stay covering medical expenses insurance
• (optional) other documents related to the increase in the INCLUSION support contribution (cannot be granted retroactively)
• (optional) affidavit (see list of documents) and travel documents for the ecological form of transport Green Erasmus (cannot be granted retroactively)

After submitting the documents, the faculty coordinator prepares a participation agreement, passes it on for review by the rectorate and then presents it to the student for signature – THE AGREEMENT MUST BE SIGNED PHYSICALLY OR THROUGH A QUALIFIED ELECTRONIC SIGNATURE (we use the unique login for students and employees within the Microsoft365 service).

Without a signed agreement and fully signed additional annexes (department approval, Learning Agreement), it is not possible to pay out the financial contribution.

AFTER THE RETURN

To successfully complete your exchange, you will need to deliver two essential documents upon your return, which will be issued to you upon request by the international department of the partner institution:

• Transcript of Records
• Confirmation of Study Period – it is very important that the data in the participation agreement is the same as in the confirmation provided; if they differ significantly, a proportional part of the contribution will be calculated and must be returned

You will submit both documents either/or as:

• originals (not printed copies from email) – you will submit them physically to the faculty coordinator at FAMU
• electronic versions – the international department of the partner institution must send them to the general email address of the international department of FAMU: mobility@famu.cz

Within 14 days of receiving the Transcript from the partner institution, fill out the Proof of Recognition form (see list of documents) and have it approved by the department (or the relevant subject teacher) – you will submit the completed and signed form (physically or electronically) to the faculty coordinator.

The fulfillment of the study plan registered in the LA is assessed by the head of the department and the Vice-Dean for Academic Affairs in accordance with the content of the student's study program. After confirmation by the Vice-Dean for Academic Affairs, the faculty's Registrar Office will enter the recognized subjects and credit evaluation into the KOS study information system.

Within 30 days of the end of the exchange, fill in the final report in the Erasmus+ student final report database.

In the case of Green Erasmus, it is necessary to provide travel documents (if they have not already been submitted before signing the financial agreement).