Special measure associated with the COVID-19 epidemic: the operation and functioning of the Rectorate with effect from 10 December 2021
Further to the currently promulgated government measures intended to slow the spread of the coronavirus infection, I hereby lay down the following rules for the operation and functioning of the Rectorate with effect from Friday, 10 December 2021 until further notice:
1. The presence of employees in offices is limited to a maximum one person (this does not apply to persons handing over documents as necessary). The heads of workplaces will ensure that employees will take turns at the workplace and working from home. For employees who work in individual offices, a supervisor may order them to work from home for two days in a week, provided that the required documents for such work can be obtained.
2. All employees shall strictly abide by the rules governing respiratory protection in common areas and during any contact between two or more persons.
3. Office workers and special section officials shall observe all the deadlines defined in advance that apply to the maturity of invoices, issuing of orders, operational matters, and payroll, HR and other documents associated with business trips and the related accounting.
4. The individual Rectorate sections will operate Monday to Friday during the standard office hours. The Rector’s and Bursar’s secretariat shall operate on a daily basis with one employee in charge.
5. The office hours of the mail room, 9:00–11:30 and 13:00–14:00, are not changing and the office will operate Monday to Friday. A mail room inbox is available at the reception desk in the Liechtenstein Palace. The presence of employees in offices is limited to a maximum of one person (this does not apply to persons handing over documents as necessary). Internal mail delivery will be provided Monday to Friday.
6. The Rectorate cash office will be open during its standard operating hours without any changes.
7. The deadlines for the submission of documents related to salary payments must be observed. The circulation of accounting documents shall remain without changes.
8. All employees who work from their homes must have their fixed lines in the offices redirected to their mobile telephone numbers. When redirecting, first enter “0”; if you encounter any problems redirecting your telephone lines, contact the IT department.
9. It is imperative to observe the deadlines for the submission of documents under the schedule for settlement in December 2021 and January 2022. If it is not possible to obtain a fully signed hard copy version of the documents, then documents with a PID need to be delivered in electronic version to the relevant section of the Rectorate by e-mail with the explicit approval of the relevant PID as the principal and/or budget manager and/or chief accountant in the e-mail body.
This measure repeals the measure in effect from 24 November 2021.
Tomáš Langer, Ph.D.